Separating content, structure, and layout in a content management system is the key to first-class dynamic publishing. Create different layouts from the same content and customer-specific versions from the same source – cleverly controlled by metadata with documents automatically produced from parts lists – and all initiated directly from the ERP system. With all this and much more besides, the possibilities of SCHEMA ST4 are endless!
By dynamic publishing we understand flexibility in the layout and also the structure.
All content in SCHEMA ST4 is available in XML format; or in other words a media-, format-, and structure-neutral format. That means:
- Media-neutral: All kinds of output formats can be published from the same content, for example HTML5, PDF, Word, or InDesign. All media are created from one source and are always newly created. This means there is no risk of accumulating unclean content that is carried over into generations of software releases. XML is clean by definition. The target formats are generated.
- Format neutral: XML is “intelligent” content. A specific part of a text, for example a safety notice, is clever enough to know exactly what it is. For example, a “Danger” notice with the characteristic “Crushing”. You can now define the format and layout that a part of text like this should have. This ensures maximum flexibility for a variety of output formats.
- Structure neutral: Unlike with conventional layout programs, section structures can be flexibly reorganized as they are also “intelligent”. A section knows the position in which it belongs and therefore the number in the numbering system it needs to generate for itself. The same applies to cross references.
… Intuitively Created
To present the unformatted content in an attractive layout, one or more layout templates are required. To enable this degree of flexibility, a lot of work goes into creating the corresponding templates, which is why SCHEMA ST4 has a page layout designer. This unique layout designer is a combination of “online InDesign” and XML logic. Users can design the page layout visually, which is similar to the process in InDesign or FrameMaker. Afterwards the relevant content is intelligently assigned to the individual page areas. There is a strict “inheritance” concept in place for the entire system. This means that a change in one place, for example to the font or color, can be automatically applied to all related subelements and even other layouts.
Variant-Rich, Customer-Specific Documentation
Often a key requirement of content management systems is creating customer-specific or variant-specific documentation from one source. This can be achieved by creating a “master document” in which individual modules can be hidden with the help of metadata. For example, it is possible to hide optional components automatically, or also reorganize all safety notices, actions, or relevant graphics automatically in the entire manual.
Automating Steps via the ERP System
This so-called “variant filter” can be applied manually in SCHEMA ST4 using individual metadata or complex, “hereditary” taxonomies. It is also possible to automate this mechanism: The ERP system can transfer a parts list for the system you’ve purchased or the specific product type you have to SCHEMA ST4, which can then automatically draw up the correct documentation. This approach is even more interesting in conjunction with SCHEMA’s Content Delivery Suite, as this concept can even be extended to your service department, for example. Imagine if you could give your service department the specific information that each individual engineer has to work through on a given day, instead of “all-embracing” documentation containing all components, regardless of whether they’re relevant or not. This approach can be exploited by the sales team too; from PowerPoint presentations to electronic information systems that narrow down the information presented using clever product filters.
Individual information modules that are as easy as possible to manage form the basis of modern editing. These modules need to be easy to find, capable of being combined dynamically, and made “intelligent” using metadata. Separating layout, structure, and content simplifies matters by a large degree and increases efficiency. However, this requires precise planning and consistent implementation.
SCHEMA has been setting standards in editing systems for over 20 years. Their ST4 DocuManager meets the needs of small and medium-sized businesses and is based on SCHEMA ST4, the market-leading professional and scalable editing system in German-speaking countries. The SCHEMA product range covers all eventualities in day-to-day editing and content management work for companies of all sizes.
The fundamental difference between working with and without an editing system is the principle of single source publishing. This method breaks documents and publications down into information modules, which may then be used time and again in different locations, but are only ever managed centrally. Prolific copying and pasting is replaced by a neatly structured data base.
SCHEMA ST4 DocuManager sets new standards, and is yet a standard system with technical support and upgradeability. SCHEMA consistently “standardizes” recurring requirements from numerous projects. “DocuManager” is a standard configuration of the powerful ST4 system; a turnkey solution for simple projects and the perfect basis for complex enhancements.
Technical content management systems should not simply be regarded as new software; they also enable you to reassess processes, writing methods, and documentation structures. While they are relatively quick and easy to introduce, a major benefit lies in how they will modernize your entire workflow. Here we have compiled some of the key benefits to justify your investment.
Separating content, structure, and layout in a CMS is the key to first-class dynamic publishing: Create different layouts from or customer-specific versions from the same source – cleverly controlled by metadata, with documents automatically produced from the data available in the ERP system. With all this and much more besides, the possibilities of SCHEMA ST4 are endless!
The trend towards electronic media could not be stronger, with benefits such as faster updates, interactive presentations, and context-sensitive help being harnessed for applications such as website assembly and catalog production. SCHEMA ST4 offers an extensive range of publication options for both print but also electronic media, separating content from structure and layout.
Your colleagues, partners, and customers need the latest information at their fingertips. How do you manage that in times of increasingly faster product cycles? How do you ensure these documents can only be used with proper authorization? SCHEMA´s Content Delivery Suite (CDS) intelligently supplies the different target systems – online and offline – via browser, tablet, or smartphone.
Do you want to speed up working in SDL Trados Studio and SDL MultiTerm even further and customize it even more precisely to your needs? Then you should take a closer look at our little digital helpers: expertTools enable elegant processes and solutions that would otherwise be highly complex and time-consuming. Many of our expertTools are available both as a freelance and as a professional version.
While you can simply download and try out some of our products for yourself, larger-scale solutions such as SCHEMA DocuManager or SDL WorldServer have extensive configuration options. To enable us to tailor these systems to your individual requirements, we can offer you specialist guidance and workshops. This will give you a clear picture of the desired and perfect solution for you.
Do you want tailored guidance and prompt support response times? Then you can rely on us! We provide support both for the SDL Trados products we market and for the software solutions we develop in-house, such as quickTerm, smartQuery, globalReview, and expertTools. In order to support the products from our other partners, we negotiate direct support and maintenance contracts on your behalf.