Terminology Management

Terminology is not an end in itself. Consistent internal terminology not only helps you communicate precisely and efficiently, it is also an essential part of successful brand communication. What’s more, it helps you communicate your corporate objectives and describe products to customers more accurately as well as to optimize communication between every department in your company.

On the one hand, terminology management requires specifications to be defined exactly so that all target groups can be given the right information. On the other hand, the terminology used by a company is a question of process definition: Who provides information, who approves it, who decides what? And last but not least, checks must of course be carried out to see that the terminology is being used correctly. This is why we split our approach into three stages: Define – Approve – Apply.

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Define

Company-wide Terminology Management to Ensure Effective Communication

At the start of the terminology process a company defines their objectives, the target group, and the planned content. It is essential to define any information you need for your specific internal terminology at this point. The termbase must therefore leave room for a sufficient amount of flexibility and modelling. This is one particular advantage of SDL MultiTerm, the de facto industry standard, as it allows you to map your terminology content. With our quickTerm tool we give you the option to make terminology available across your company and to integrate it into a collaborative workflow for requesting, voting on, and approving terminology. Based on our experience of over 20 years working on projects spanning the most varied sectors, company structures and sizes it is clear that colleagues must be encouraged to search for terminology in the termbase, provide feedback, or even request new terms. quickTerm makes this possible and helps you take a significant step towards a living terminology concept!

Defining Terminology

quickTerm makes it easy to define terminology. And not just for terminologists, but for all users too. Defining terminology is a dynamic process, which can only be truly mastered with a workflow that has an easy and efficient way for term requests to be placed and discussed, and for translations to be approved. Of course the person who has the final say is also defined.

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Terminology & Services

Establishing a termbase that will be used throughout your company is more complex than collecting and entering technical terminology. A properly implemented termbase will reflect how you anticipate using the data. Who at your company will develop or approve terminology, and who will use it? Our specialists will analyze and advise based on your exact needs, before delivering the perfect solution.

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Excelling MultiTerm

Excelling MultiTerm is a tool that lets you precisely select data from SDL MultiTerm and export that data into an Excel file. Once in Excel, you can then edit, translate, or review your terminology. You then use the Excel file itself to update the data in MultiTerm. Excelling MultiTerm also contains a number of features which professional users of MultiTerm need for keeping termbases “clean”.

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Approve

Terminology Life Cycle Management: From a Request through Approval to the Finalized Entry

Do you want to be able to manage the entire terminology life cycle including term requests, approval, discussion, definition, translation and even changes easily and efficiently? Then you need the right software as a basis – and collaboration: Subject matter experts and specialists contribute their knowledge to requested terms or terminology that needs to be changed; country subsidiaries, external or internal partners, and translators all play an active role in making the terminology data multilingual. This is easy to manage, provided you have the right workflows and software. quickTerm is the best platform to help you along the way. Its refreshing additional functions aim to increase the fun factor while breaking terminology down into components that are easy to understand. Company-wide dynamic and active terminology management: That’s what quickTerm is all about.

Approving Terminology

With quickTerm you can roll out the validation and approval of terminology to your entire company. You define groups and how much of a majority is required per group for approval to be granted. A communication and notification platform helps approvers express their opinion promptly and precisely, while resubmission and other functions make sure your terminology always stays up to date.

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Social Media @ Terminology

Social media teaches us how people can be motivated to actively and voluntarily participate and work towards a common goal. quickTerm’s “social web” functions put this insight into practice purposefully and effectively, supporting your terminology work. Features like term quizzes or terms of the week attract attention! You will be amazed how passionate your colleagues will become about terminology!

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Corporate Language ROI

Terminology is one of the prerequisites for precise and consistent communication about your brands, messages, product features, and functions. The company will benefit from this both in the short and long term; consistent source texts are vital for the automation of your translations and thus cost savings. More information on the question of ROI is just a click away:

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Apply

Ensuring Consistent Terminology in Every Text

If you have seen terminology work take off in your company thanks to a collaborative approach, you will want to know it is also being implemented in your texts. This is why you need to find the right tools for planning, creating, and analyzing your content. Tools that should work in harmony with your terminology solution. This is the only way to ensure maximum impact.

Do you want to make sure your texts comply with your terminology in a quick and easy way? checkTerm checks them for you – via the clipboard, on the Intranet, with plugins for editors like MS Word, or bilingually in SDL Trados Studio. The test is morphological and thus reliably recognizes composites, declensions etc. and identifies prohibited or missing terms or variants. More about checkTerm can be found here.

If you want to go one step further and check for things like adherence to your style guide, SEO-optimize your texts, increase the legibility of your texts and meet the exact “tone of voice” of your target group, then Acrolinx is the best choice. Many well-known companies rely on Acrolinx worldwide to create compelling content that is proven to lead to better business results!

It is also worth mentioning that Acrolinx and quickTerm can now be combined, with some companies already making use of this solution.

Contact me about Acrolinx or quickTerm

Acrolinx – Speak with one Voice

When it comes to creating and scaling first-rate content, seven of the ten most well-known brands around the world rely on Acrolinx. Use Acrolinx to plan, create, and analyze your content. Tailored to your target groups, it will be quick to find, easy to read, and engaging. Acrolinx is the only software platform that can “read” content and helps authors to improve it and find the right “tone of voice”.

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Searching for Terminology

What use is the best, most up-to-date terminology, if no one can find it? Terminology searches require clever access points, smart search features, and an intuitive presentation of terminology. However, it is just as vital to constantly make the benefits of terminology management crystal clear to all users. quickTerm makes it easy for anyone to find the right term for the right concept.

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Check for the right word

Terminology is only useful if you can make sure it is actually being used. For this purpose, checkTerm checks terminology in your texts – via the clipboard, in your intranet, through plug-ins e.g. in MS Word, or directly in SDL Trados Studio. Its morphological engine correctly identifies declination, composites etc. and accurately pinpoints rejected or missing terms as well as variants.

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How Do Other Companies Approach Terminology?

Examples of best practice always convey a clear and authentic picture of how other companies tackle their requirements. Specialist presentations delivered at conferences give a particularly interesting insight.

More Resources

Here you find resources that might be helpful for your terminological work:

Termcoord

TheTerminology Coordination Unit of the European Parliament provides a plethora of helpful stuff for terminologists:

Oesterreichische Nationalbank

Dictionary with almost 60.000 specific central banking-related terms

Termbases of the University of Vienna

The Centre for Translation Studies provides public access to various termbases.

Following termbases are currently accessible

  • Asylum Termbank
  • Risk Termbank
  • Anatomy Termbank
  • Organ Building Termbank

The termbases are accessible via this address. There you can select the subject as well as source and target language.

TermTerm

TermTermthe freely accessible multilingual terminology database containing the terms of terminology

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Our Software Recommendations for Terminology Management

SDL MultiTerm: “The” Database

SDL MultiTerm’s highly customizable database structure can be adapted precisely to your requirements. In fact, SDL MultiTerm is the only commercially available tool that can handle the demands of professional terminology management. MultiTerm’s tight integration into the SDL translation environment automatically provides the translator with the necessary terminology.

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Terminology for Everyone!

You want to roll out terminology to everyone in your company? As quickly and easily as possible? With workflow and life cycle management, version control, and many other useful functions? With Web 2.0 capabilities, making terminology even more fun and interesting? With concept maps, visualizing correlations between entries in the termbase graphically? We produly present quickTerm!

Read more

Acrolinx – Speak with one Voice

When it comes to creating and scaling first-rate content, seven of the ten most well-known brands around the world rely on Acrolinx. Use Acrolinx to plan, create, and analyze your content. Tailored to your target groups, it will be quick to find, easy to read, and engaging. Acrolinx is the only software platform that can “read” content and helps authors to improve it and find the right “tone of voice”.

Read more

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Check for the right word

Terminology is only useful if you can make sure it is actually being used. For this purpose, checkTerm checks terminology in your texts – via the clipboard, in your intranet, through plug-ins e.g. in MS Word, or directly in SDL Trados Studio. Its morphological engine correctly identifies declination, composites etc. and accurately pinpoints rejected or missing terms as well as variants.

Read more

Terminology for Everyone!

You want to roll out terminology to everyone in your company? As quickly and easily as possible? With workflow and life cycle management, version control, and many other useful functions? With Web 2.0 capabilities, making terminology even more fun and interesting? With concept maps, visualizing correlations between entries in the termbase graphically? We produly present quickTerm!

Read more

SDL MultiTerm: “The” Database

SDL MultiTerm’s highly customizable database structure can be adapted precisely to your requirements. In fact, SDL MultiTerm is the only commercially available tool that can handle the demands of professional terminology management. MultiTerm’s tight integration into the SDL translation environment automatically provides the translator with the necessary terminology.

Read more

Acrolinx – Speak with one Voice

When it comes to creating and scaling first-rate content, seven of the ten most well-known brands around the world rely on Acrolinx. Use Acrolinx to plan, create, and analyze your content. Tailored to your target groups, it will be quick to find, easy to read, and engaging. Acrolinx is the only software platform that can “read” content and helps authors to improve it and find the right “tone of voice”.

Read more

Terminology Marketing

One of the key success factors of all successful terminology projects is the constant self-marketing by the terminology team in their company. They need to keep bringing attention to the termbase, especially if the terminology process is to be collaborative. Motivate the user “crowd” to stay engaged with extra offers and additional benefits such as term quizzes or terms of the week.

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Fun with terminology

If you want your users to actually engage with your terminology, it must be presented in a pragmatic, fast and easy to understand way. It is also essential to create clever search features, with an intuitive display of results. And the right features for everyone, depending on the way they work and their preferences. You can even add enriched content with terms of the week or term quizzes

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Small but Mighty!

Do you want to speed up working in SDL Trados Studio and SDL MultiTerm even further and customize it even more precisely to your needs? Then you should take a closer look at our little digital helpers: expertTools enable elegant processes and solutions that would otherwise be highly complex and time-consuming. Many of our expertTools are available both as a freelance and as a professional version.

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Terminology & Services

Establishing a termbase that will be used throughout your company is more complex than collecting and entering technical terminology. A properly implemented termbase will reflect how you anticipate using the data. Who at your company will develop or approve terminology, and who will use it? Our specialists will analyze and advise based on your exact needs, before delivering the perfect solution.

Read more

Social Media @ Terminology

Social media teaches us how people can be motivated to actively and voluntarily participate and work towards a common goal. quickTerm’s “social web” functions put this insight into practice purposefully and effectively, supporting your terminology work. Features like term quizzes or terms of the week attract attention! You will be amazed how passionate your colleagues will become about terminology!

Read more

Corporate Language ROI

Terminology is one of the prerequisites for precise and consistent communication about your brands, messages, product features, and functions. The company will benefit from this both in the short and long term; consistent source texts are vital for the automation of your translations and thus cost savings. More information on the question of ROI is just a click away:

Read more

Consultancy & Workshops

While you can simply download and try out some of our products for yourself, larger-scale solutions such as SCHEMA DocuManager or SDL WorldServer have extensive configuration options. To enable us to tailor these systems to your individual requirements, we can offer you specialist guidance and workshops. This will give you a clear picture of the desired and perfect solution for you.

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Rely On Our Support

Do you want tailored guidance and prompt support response times? Then you can rely on us! We provide support both for the SDL Trados products we market and for the software solutions we develop in-house, such as quickTerm, smartQuery, globalReview, and expertTools. In order to support the products from our other partners, we negotiate direct support and maintenance contracts on your behalf.

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